Tachograph

Markings to be made on the tachograph card

Tachograph

When a run (shift) begins, enter the following information at the centre of the tachograph card:

Picture in a tachographdriver’s last name and first name

Picture in a tachographlocation where the card was inserted into tachograph

Picture in a tachographday, month and year when the card was inserted into tachograph

Picture in a tachographregistration number of the vehicle

Picture in a tachographodometer reading (km) at the start of the run.

 

 Tachograph 

When the run (shift) has ended, add the following information at the centre of the tachograph card:

Picture in a tachographlocation where the card was removed from tachograph

Picture in a tachographdate when the run ended

Picture in a tachographodometer reading (km) at the end of the run.

 

Tachograph 

When exchanging vehicles, enter the following information on the back of the tachograph card:

Picture in a tachographtime of vehicle exchange if necessary

Picture in a tachographregistration number of new vehicle

Picture in a tachographodometer reading of new vehicle.

 

Using the time group selector on the monitoring device

Drivers must use the time group selector on the tachograph.

Picture in a tachograph

= Driving time

  • In most new tachographs, this function is automatic, and there is no separate icon for it on the device.
Picture in a tachograph

= Other work

  • loading and unloading
  • assisting passengers boarding and disembarking from the vehicle
  • cleaning and technical maintenance
  • all other work intended to ensure the safety of the vehicle, its cargo and passengers
  • administrative formalities with police, customs, immigration officers etc.
  • any time spent travelling to a location to take charge of a vehicle falling within the scope of the Regulation, or to return from that location, when the vehicle is neither at the driver's home nor at the employer's operational centre where the driver is normally based
  • any time spent driving a vehicle used for commercial operations not falling within the scope of the Regulation
  • any and all work performed in a private or public employment relationship for the same employer or another employer, whether in the transport business or not.
Picture in a tachograph

= Period of availability

  • time spent sitting next to the driver or on the couchette while the vehicle is in motion.
Picture in a tachograph

= Breaks and rest periods

  • Drivers must use the time group selector so that the aforementioned periods of time (other work, break, period of availability) are recorded separately and distinctly.
  • When a driver leaves the vehicle, for instance in a storage area, and transfers the vehicle to another driver, he/she must move his/her driver card to the second slot on the digital tachograph and use the time group selector.

Tachograph

Checklist for tachograph use

Mechanical tachograph

  • Tachograph cards are non-transferable. Drivers are responsible for tachograph use and for making the appropriate markings on the card.
  • There must be a tachograph card for all days of driving, and the driver must be prepared to present these cards to the monitoring authority at any time.
  • Days off and other absences may be entered on the reverse of the card used on the day immediately following such absence, for instance as follows: ”Annual holiday 10–23 July” or ”18–19 March (Sat–Sun) weekly rest period”.
  • If the tachograph malfunctions, make the necessary entries manually on the time grid on the reverse of the card.
  • A broken tachograph must be sent in for maintenance within one week. Tachographs must be inspected at least every two years.
  • Other periods during which the driver was unable to use the tachograph must also be recorded in the time grid on the reverse of the card.
  • The driver must ensure at the beginning of a run that there are sufficient unused tachograph cards on board to cover the entire trip.
  • The employer must retain tachograph cards for at least one year after their use and keep them in good order.

Digital tachograph

  • A transport undertaking must obtain a company card for locking a tachograph to the use of that undertaking.
  • The employer is responsible for ensuring that a vehicle with a digital tachograph is not given to a driver to operate who does not have a valid driver card (unless the tachograph is not required for the job at hand).
  • The company must copy driving time and rest period data concerning the company from the digital tachograph as follows:
    • at least every two months for a vehicle in Finland,
    • when a vehicle arrives from another country to Finland, and
    • when a vehicle is transferred from the company to the control of another party.

Driver card data

The employer and any company employing the driver temporarily must copy driving time and rest period data from the driver card at least every three weeks for every week during which the driver is employed.

Data retention

The user company and the employer must retain data downloaded from digital tachographs and driver cards for one year from downloading. The company must give the driver a copy of the data on the driver card if the driver so requests.

Records

Any unforeseen exceptions to driving time caused by unusual circumstances (extreme weather, accident, unavailability of parking space, etc.), or any obligatory vehicle movement interrupting a break or a rest period, must be recorded on the tachograph card (on the reverse) or on the printout tape, with details on the nature and cause of the incident.

The driver must be able to produce whenever an inspecting officer so requests:

when operating a vehicle with an ANALOGUE tachograph:

  • the record sheets for the current day and those used by the driver in the previous 28 days,
  • the driver card if he holds one, and
  • any manual record and printout made during the current day and the previous 28 days;

when operating a vehicle with a DIGITAL tachograph:

  • the driver card of which he is holder,
  • any manual record and printout made during the current day and the previous 28 days,
  • the record sheets corresponding to the same period during which he drove a vehicle fitted with a mechanical tachograph.

Explanation of other work performed

The driver must provide a reliable explanation of work performed not in the transport business for those days for which no tachograph disc or driver card data exist.

Retaining summary penal orders

The driver must retain any summary penal order or other written remark received in Finland, in another EU Member State or in any signatory country of the AETR Agreement (e.g. Russia) and keep it with him/her in the vehicle for the same period of time as the relevant tachograph cards. The driver must present the aforementioned summary penal order or other written remark to an inspecting officer on demand.

 Driver cardCompany card