Permits and notifications - Shift roster - Yleistä
Exemptions from shift roster requirements
As a rule, every workplace must have a shift roster. However, occupational safety and health authorities can grant partial or full exemptions from the rule if drawing up a shift roster is particularly impractical due to the highly irregular nature of the work.
Occupational safety and health authorities determine the scope of any necessary exemptions on a case-by-case basis. Even where a full shift roster is an impractical solution, it may still be possible to record, for example, the start and end times of employees’ work and their rest periods or their weekly free time.
Applying for exemptions
Exemptions from shift roster requirements can be sought from the Division of Occupational Safety and Health of the Regional State Administrative Agency for Southwestern Finland. See here for contact information. An opinion by the employees’ representative must be appended to the application.
Form (pdf, in Finnish): Application for exemptions from shift roster requirements
Extensions to exemptions
Exemptions are always granted for a fixed period of time. Unless there has been a significant change in the employees’ working conditions since an exemption was granted, either the employer or the shop steward or another representative of the employees within the meaning of section 10 of the Finnish Working Hours Act can decide to continue the irregular arrangement.
If the parties cannot agree, the employer can apply for a formal extension from occupational safety and health authorities.