Terms and conditions of employment

The statement of the principal terms and conditions of employment must be issued without a separate request from the employee, unless these terms are entered in the written employment contract.

The employer must issue a written statement to an employee whose employment relationshp is valid indefinitely or for a fixed term longer than one month. This statement must state at least the terms and conditions of employment listed in the Employment Contracts Act, unless they are already given in the written employment contract. The employer must issue this statement at the end of the first wage payment period at the latest.

The information is not required for fixed-term employment lasting less than one month. If, however, an employee repeatedly concludes fixed-term employment relationships of less than one month with the same employer on the same terms and conditions, the employer must provide information on the principal terms and conditions of employment within one month of the beginning of the first employment relationship.

Such a statement may be given in one or several documents or by a reference to legislation or a collective agreement applicable to the employment relationship.

The employer must also present the employee with a written statement on any changes in the terms and conditions of employment as soon as possible, though not later than the end of the pay period following the change. Such a statement does not need to be given if the change is due to an amendment of legislation or the collective agreement.

In temporary agency work, the statement referred to above must be issued if requested by the agency worker, even if the employment contract is for a fixed period of less than one month.

Contents of the written statement

The statement shall include at least:

  • the domicile or business location of the employer and the employee,
  • the date of commencement of the work,
  • the grounds for concluding a fixed-term contract and the date of termination of the contract, or its estimated date of termination,
  • the trial period,
  • the place where the work is to be performed or, if the employee has no primary fixed workplace, an explanation of the principles according to which the employee will work in various work locations,
  • the employee’s principal duties,
  • the collective agreement applicable to the work,
  • the grounds for the determination of pay and other remuneration, and the pay period,
  • the regular working hours,
  • the manner of determining annual holiday, and
  • the period of notice or the grounds for determining it.

In the case of work performed abroad for a minimum period of one month, the employer must issue a statement to the employee concerning the following well before the employee travels to the location:

  • the duration of the work,
  • the currency in which the monetary pay is to be paid,
  • the monetary remunerations and fringe benefits applicable abroad, and
  • the terms for the repatriation of the employee.