Foreign employee

Foreign employee - Yleistä

General information on topic

A foreign employee must have the right to work in Finland.

If you are not a Finnish citizen, your employer is required by the Finnish Aliens Act to verify that you have the right to work in Finland.

You can prove your right to work for example with a passport, other official document or residence permit card. The document you must present depends on the grounds for your right to work. If you are an EU citizen, you have a right to work in Finland on the grounds of your citizenship. In this case you can prove your right to work with a passport or other official travel document.

Your employer may make a copy of the document that verifies the grounds for your right to work. This is because they are obliged by law to keep information on foreign employees and the grounds for their right to work at the workplace.

The right to work must be verified

The employer is required to ensure that foreign employees have a residence permit entitling them to work in Finland. The employer is also required to keep a record of foreign employees and the grounds for their right to work. The employer must further provide such information for the employment and economic development office (TE Services) and the personnel representative at the workplace.

The Aliens Act also requires the main contractor or commissioner operating in Finland to ensure that employees working for a foreign employer have the right to work if they work for a contractor or subcontractor or as leased labour.

Separate legislation for posted workers

A posted worker is an employee sent by a foreign company to Finland to perform work on a temporary basis. The minimum terms and conditions of employment and working conditions for workers posted to Finland are provided for in the Posted Workers Act.

Foreign employee - Työntekijälle

Instructions for employee

Employees are required to prove their right to work to the employer.

If you are not a Finnish citizen, the Aliens Act requires you to prove to your employer that you have the right to work in Finland. You must present to your employer your passport, official travel document or residence permit card.

The employer will generally make a copy of the document verifying your right to work, because he is required by law to keep that information at the workplace.

Residence of an EU citizen to be registered at the Finnish Immigration Service

If you have the citizenship of an EU Member State, Iceland, Liechtenstein, Norway or Switzerland, you do not need to apply for a Finnish residence permit. However, if your stay in Finland lasts for more than three months, you must register your residence. Go to the Finnish Immigration Service's service point to register.

If you are not a citizen of any of the aforementioned countries, your right to work in Finland must be based on Finnish law. If you need a residence permit, you must apply for one yourself. If you work in Finland without the right to do so, you could be committing a violation or a criminal offence.

If there is any change in your right of residence or any of the grounds for your right to work, you must inform your employer immediately. If your residence permit is about to expire, you must submit an application for a new residence permit while the old one is still valid. Give your employer a copy of the receipt of your pending application and then give him a copy of your new residence permit as soon as you receive it.

Further information: Working in Finland. Finnish Immigration Service.

Terms and conditions of employment and occupational safety

You are entitled to the same statutory terms of employment as Finnish workers. If there is anything unclear about your pay, working hours or any other terms and conditions of employment, talk to your employer first. When your employment relationship ends, your employer will not provide a certificate of employment automatically; you must request it. You may use this form (doc, in Finnish): Document request to employer.

Safety at work is the responsibility of the employer, but you as the employee also have responsibilities. If the work causes a serious hazard to your life or health or that of other employees, you have the right to refuse to perform that work.

Foreign employee - Työnantajalle

Instructions for employer

Information on foreign employees and the grounds for their right to work must be kept at the workplace.

Under the Aliens Act, an employer with foreign employees must:

ensure that an alien entering his or her service and working in his or her employment has the required residence permit for an employed person or that the alien does not need a residence permit (Aliens Act, section 86a), and
keep the information on the aliens in his or her employment and on the grounds for their right to work easily available at the workplace (Aliens Act, section 86a).

The information that the employer must keep at the workplace must include:

the personal data of the foreign employee, and
the grounds for the foreign employee’s right to work.

The employer shall store the information for four years beyond the termination of the alien’s employment. The employer may choose how to store this information, but it must be easily available for inspection by the occupational safety and health authorities.

While clients who use posted workers generally have the same obligations as other employers under section 86a of the Finnish Aliens Act, they are exempt from the obligation to keep records. They must, however, be able to present evidence of the workers’ right to work in Finland.

Information to be supplied to TE Services

The Finnish Aliens Act obligates employers not only to check that all foreign workers of theirs have a right to work in Finland and keep evidence of these checks but also to

inform the shop steward, the elected representative and the occupational safety and health representative of such workers’ names and the applicable collective agreement and
supply their local TE Office with the following information, if they employ individuals who are not EU/EEA citizens or family members of EU/EEA citizens:
- information on the principal terms of employment applicable to the work and
- a declaration of the terms’ complying with the law and the applicable collective agreement. In the absence of a collective agreement, the terms of employment must correspond to those of other workers performing similar work in the labour market.

The principal terms and conditions of employment include at least the following:

the date of commencement of the work
the trial period
the place where the work is performed
job duties
the collective agreement applicable to the work
grounds for determination of wages
amount of wages
the pay period
regular working hours
the manner of determining annual holiday
the terms and conditions concerning the period of notice.

In case of a fixed-term employment relationship, the grounds for concluding an employment contract for a fixed term and the actual or estimated expiry date of the employment contract must also be recorded.

The employment and economic development office (TE Services) must be notified of any employees from outside the EU.

The aforementioned information and declaration must be supplied to TE Services without undue delay (within one week). The notification is made electronically via the employer's Enter Finland -service. A copy of the employee's passport or residence card must be attached.

Further information and form: Employer’s duty to provide information about foreign workers. TE Services.
Enter Finland -service: Enter Finland.

Occupational safety and health authorities have a legal duty to notify the police if an employer neglects to provide the information. The use of illegal foreign labour is a punishable offence. For more information, see Grey economy > Right to work in Finland.

Forms from the occupational safety and health authorities

Forms (in Finnish) for recording the right to work and the minimum terms and conditions of employment are available from the occupational safety and health authorities:

List of foreign employees and the grounds for their right to work (doc)

Terms and conditions of employment and occupational safety

The employer has the same employer obligations, regardless of whether the employee is from Finland or from outside Finland. The minimum terms and conditions of employment (such as pay and working hours) must be in accordance with the Finnish law and universally binding collective agreements. Working conditions must be in accordance with the Finnish occupational safety regulations. The employer must also ensure that the foreign employees are informed of the key terms of their employment in an understandable language and familiarised with their work tasks.

Foreign employees have the same rights and obligations as Finnish employees. If an employee is treated less favourably than other employees at the workplace or is paid a lower salary because of being a foreigner, the employer may be guilty of discrimination prohibited by law.

The law applicable to international employment relationships is determined on a case-by-case basis. An international employment relationship means, for example, that the employer and the employee are domiciled in two different countries.