Keeping the information available

Keeping the information available

It is the responsibility of the posting undertaking to keep available information concerning the company and the posted workers during the entire posting in Finland. In practice, communications from the authorities will be handled via a representative appointed in Finland.

Keeping information available

The posting undertaking shall keep available the following information in writing during the entire posting in Finland:

  • identifying details of the posting undertaking; 
    • the registered and official name of the company, business ID, registration number with the authorities in the country of origin (if any), address in the country of origin and responsible executives in the home country
  • identifying details of the posted worker; 
    • name, personal identity number (if any), and age and professional qualifications in the case of work duties where a specific age and qualifications are required
  • an explanation of the posted worker’s right to work;
  • information on the posted worker’s terms and conditions of employment;   
    • such as duration of the employment contract, location where the work is performed, work duties, applicable collective agreement, grounds for determining wages, and working hours.
A receipt of the wages paid verifies that they have been paid.

If the duration of the posted worker’s posting is more than ten days, the posting undertaking must have available in writing during the entire posting in Finland:

  • a record of working hours;
  • payslip, and
  • document issued by a financial institution of the wages paid.

The information must be available for immediate use, but they may be kept in electronic form.  

Information must be kept for two years after the posted worker’s work in Finland has ended. Information can be stored abroad, but the information must be forwarded to the authorities upon request.

The posting undertaking must notify the contractor before the work begins in Finland who is in possession of the aforementioned information during the posted worker´s posting.

Should the posting undertaking not have the required information available, it will be obligated to pay a penalty fee for negligence.

Provision of information to the contractor

The posting undertaking must give the contractor a certificate of the determination of social security for those posted workers who begin their work after the start of the work specified in the agreement. However, said certificate must be supplied before the later-starting posted workers begin their work. The certificate of fulfilment of the obligation must be retained for the duration of the work.

The provision of information concerns the posting of workers as subcontracting or temporary agency work. The information referred to above does not have to be provided if the value of the subcontracting agreement is less than EUR 9,000 (ex VAT) or if the temporary agency work of the posted workers lasts for no more than 10 working days. Several fixed-term employment contracts running back to back or with only brief interruptions are considered continuous employment.  

Provision of information to a staff representative

With the consent of the posted worker, the posting undertaking must provide the shop steward or the elected representative with the terms and conditions of employment terms applicable to the posted worker´s employment contract. This information must be given when the duration of the posting exceeds 10 working days.